Event Peer Facilitator Guide

<aside> 💫 If you’re reading this page, it’s likely because you’re participating in one of People Builders’ interactive community events as a peer facilitator. Big congrats and thank you for taking on this important role! 👏🙏

**These friendly guidelines are here to set you up for success as a peer facilitator. Keep them top of mind as you prepare yourself for the event, and have them on hand as you join the event.

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1️⃣ What is your role as a peer facilitator?

<aside> 💡 As a facilitator, you are assigned a small group of 2 to 5 peers who have been randomly selected during the event. Your role is to help your group follow the exercise’s instructions and get the most out of their conversation. So, how do you do this?

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Before the event:

[ ] Read and understand the interactive exercise prior to the event. (A Miro board will be sent to you prior by the People Builders team. If you haven’t, reach out directly to @Miriam Mourad.)

During the event:

[ ] As your group gets prompted to join their dedicated break-out room, check in with them: Have they understood the instructions provided by the event moderator? Repeat or reformulate as needed.
[ ] Prompt the conversation with a short, open-ended question e.g. What have been your key challenges with setting up a DEIB strategy?
[ ] Encourage each group member to share their thoughts and experiences.
[ ] Capture those on the Miro board on post-its and/or encourage people in the group to do so themselves.
[ ] Guide the conversation in a light-touched manner to help the team stay on track with the goal of the exercise.
[ ] Keep an eye on the timing and appoint one person to report back the discussion outcomes to the larger group.

After the event:

[ ] Report back on the number and quality of “aha” moments your group has experienced in their breakout conversation.

2️⃣ What are some guidelines, tips or tricks I should keep in mind when facilitating?

💜 Create an inclusive environment

Ask folks to update their Zoom names with their pronouns at the beginning of the discussion (if they didn’t already do this at the start). Make sure to do this yourself to set an example. As well, when addressing the group, use gender neutral language (e.g. “Hey team!” or “Hey folks!” versus “Hey guys!” or “Hey dudes!”).